Tip of the Month for March 2006

Reception Line & Receiving Line Protocol

Whether you are at a business function meeting a guest of honor or a social event, it's always good to know what is expected of you when you "line up."

Many of you may have only experienced Reception and Receiving lines at a wedding or funeral. Many companies have adopted this tradition when introducing a key client or an international counterpart.

Here are a few tips if you find yourself in line:

The Reception line leads to the Receiving line, with the guests forming the Reception Line.

• If the line is too long, you may leave it, go get a drink, and then return to the end of the line with the drink.
• By the time you reach the Receiving Line, get rid of your glass. In many cases there is a table off to the side for glasses.
• Never go through the Receiving Line while drinking, eating or smoking.

There are several rules about who precedes whom in the Reception Line:

• Business/Social Arena: Woman usually precedes the man.

A Receiving Line is appropriate when there are 50 or more guests.

• The host and guest of honor form the receiving line and greet each guest.
• For a large number of guests, an introducer may be assigned.
• The introducer stands slightly to the hosts' left or right, and presents the guest s name to the host.
• The guest of honor stands to the right or left of the host, depending on positioning of the line in relation to the entrance to the room.
• Speak clearly and give your name to the introducer, if available. If it is a company event, also give your company name.
• If there is no introducer, give your information to the host, and shake hands.
• The host will then present you to the guest of honor.
• Shake hands with the guest of honor.
• Keep in mind there are several guests waiting to move through the line; keep your pleasantries brief. There will be other moments to visit with the host or the guest of honor.
• It is ok to visit with other guests while standing in line. Make sure you keep your voice and laughter low. As you get closer, make sure to be mindful of your volume.

Some of this may seem basic. However, many blunders have occurred in such lines. It is quite a moment of "being on the spot" if you are trying to make a good impression or want to make others feel welcome. Be at your best. Remember your posture. Body language is very important. Lean in when you make that final connection. It is helpful to review the previous tip "First Impressions" when preparing to attend an event.